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How Can Cloud-based Tools Transform Your Business?

The usual expectations and realities in business processes shifted in the past year. The recent pandemic affected almost every aspect of management operation. Depending solely on the storefront for income is practically gone, especially for those with a brick-and-mortar store. Physical restrictions and total lockdowns made it impossible for employees always to have the opportunity to be in your office to ask a question or request a meeting with the sales team. Fortunately, cloud-based tools are now accessible to help any business thrive amidst challenges.

Any business has a significant technological need. However, digital technology, intricate systems, and flagship tools can take a considerable chunk in your budget. Unfortunately, small businesses and startups have far less funding compared to larger organizations. In many instances, taking risks on unproven devices or on “one-size-fits-all” systems that nobody uses is simply a financial waste.

Several Ways How Cloud-Based Tools Create Impact

Substantial change may come with incredible opportunities, and cloud-based tools can take advantage of these potentials. Making your business survive and adapt to these changes should be always be kept in mind. With the right cloud-based tools to help you in making your business thrive and always bring it up the ladder of success. If you are still having doubts, here are some ways cloud-based tools impact and influence your business:

Support Remote Work

The pandemic navigated businesses to adopt remote work setup. However, many organizations were taken by surprise at how the remote working environment takes place. On the other hand, executives and top-tier management state their worries about keeping tabs on their employees and ensuring they receive the same level of assistance. To handle these new problems, many corporations turn to cloud-based services.

As a business owner, you must understand that remote workers require access to data from their other departments. Cloud technologies like Voice over Internet Protocol (VoIP) services become essential in making these happen in a remote work setup. It supports the requirements of a virtual team, including managed call services and cloud-based phone capabilities. Work-from-home employees can simply share files and documents online using cloud applications and storage. Additionally, video conferencing and instant messaging tools allow teams to communicate regardless of where they are or where they are working from.


You can quickly increase computing resources that already exist because of cloud computing. Cloud-based tools allow startups and small organizations that are growing in size to have the ability to minimize any ongoing cost to help them save. Expenses incurred from significant one-time payments for hardware and software will also be minimized.

Moreover, it is possible to scale up or down your firm’s infrastructure to accommodate current business needs. That will allow your company to increase or decrease in size rapidly and efficiently. Businesses also have the freedom to select any program or app they want.

Apps like SaaS or Software as a Service allow you to use any program in your business operation. The ability to use the latest cloud-based tools and solutions whenever you need them and pay for these apps for as long as you want is incredibly beneficial to the corporate sector. It enables any business to scale efficiently and take advantage of available resources.

Mitigate Security Risks

There are numerous precautions built into cloud storage and backup services to help protect your business from hackers. The varying levels of security offered by cloud technologies are dependent on a company’s data, industry, and business requirements. Additionally, data storage centers maintain your backup data in locations where protective measures are in place. It can also include preventative, investigative, deterrent, and remedial mechanisms.

An alternative to company security systems is corporate firewalls, which provide antivirus, malware protection, and other safeguards for your safety. It is possible to make it match your specific needs and scale as you develop with cloud-based tools. In cases when custom software or backup files are needed, your cloud service providers will automate operations like upgrading antiviral software or backing up confidential data. These activities reduce the time it takes for you to accomplish tasks and relieve some of the pressure from your IT departments.

Data Backups And Recovery

Storage is one of the best benefits cloud computing offers. It allows any company data to be accessed by anybody at any time, making company data and documents far more accessible and valuable. This feature is perfect for remote employees, as data can be accessed from any device and anywhere in the world.

Most cloud-based tools have a data backup and recovery process built-in and follow you throughout your business process. Moreover, it makes your data safe from any cyber-assaults, natural disasters, and even robberies. Data is not stored just on your device. Instead, it is broken into fragments, encrypted and scattered over multiple sites, like data centers located far apart from one other. That provides complete and total data security protection on all your information, no matter where it is stored. In addition, data backups are saved in the cloud, which means data may be quickly restored when something happens.

Remote IT Management

Most of the time, you can handle your company’s IT needs on your own. However, when you expand your customer base and find yourself in need of round-the-clock attention, you will most likely realize the necessity of comprehensive oversight. Unfortunately, recruiting IT professionals require a significant cost. More so, they are required to manage business-critical systems while providing support to clients and personnel.  

Cloud-based tools, on the other hand, are low in maintenance. You will not need to recruit numerous IT professionals to solve any of your software-related issues. Most vendors of these tools often take care of and resolve any possible problems. It can also provide updates that patch any loopholes. You do not have to worry about any anomalies as you use these cloud-based tools and software.

Final Thoughts

Businesses are trying to survive the months and years of unpredictability that will come in the future. Most are trying to prosper and overcome competition. As such, your long-term business goals should include cloud-based tools that can help you be agile. Adapt to any future market disruption while maintaining the scale and flexibility that only cloud computing can provide. Data stored on the cloud allows you to reclaim insights and make use of it to your benefit. With cloud-based tools, it can be possible to customize your business processes and approaches to help stakeholders and employees improve their performance, output, and decision-making process.

Maricar Morga
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Maricar Morga

Maricar worked as a marketing professional for almost a decade and handled concerts, events and community service-related activities. Leaving her corporate job for good to pursue her dreams, she has now ventured in the path of content writing and currently writes for Softvire Australia and Softvire New Zealand. A Harry Potter fan, she loves to watch animated series and movies during her spare time.

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